Three Tips For Keeping Track Of All The Equipment In Your Commercial Self Storage Unit

Posted on: 20 July 2015

It's one thing to keep track of possessions that you used to store in your home. If you own a very large office building or other commercial establishment, you may have to have a storage unit at a place like All American Mini Storage. Keeping track of a large amount of objects that you have to store for a long period of time will be a very difficult task. Luckily, as long as you follow these three tips when you want to keep track of equipment in an expansive commercial self storage unit, it's very hard to go wrong.

Utilize Barcode Labels For An Electronic Inventory System

While a paper inventory system is better than nothing, an electronic system will be much more efficient if you have to store a wide variety of items. If you suddenly need one specific type of object, determining whether the object is stored in your self storage unit with a paper list will be a tedious affair.

Utilizing an electronic inventory system with barcodes is particularly advantages if you'll need to check a lot of different objects in and out of the storage unit on a regular basis. It's much easier to swipe a barcode with a scanning machine than it is to painstakingly write down exactly what you're shifting around.

Pay Special Attention To Sorting Particularly Small Objects

If you're mainly going to store chairs, desks, and other large objects, sorting won't be a huge concern. On the other hand, if you need to store a wide variety of small electronic widgets with various purposes, spreading everything out randomly will be disastrous.

Where it doesn't make sense to slap a barcode on every single object you want to store, it usually makes sense to institute a box system for sorting everything. This way, every box can have a barcode on it and you can manually enter the contents of the box into your electronic system.

Create Lanes In Between Piles Of Stuff That Can Be Comfortably Traversed

Don't fall into the trap of maximizing the space you fill up in your commercial self storage unit at the expense of everything else. In the future, you may have to take out a huge proportion of stuff in the unit in order to get at the box you really want. If you're planning on frequently taking things out of the unit, the money you'll save from renting a slightly smaller unit won't be worth the extra time it'll take to move everything around.

Every piece of equipment you store in the unit should be no more than an arm's length away from an accessible lane that you can walk down. In addition to cutting down on access times, these lanes will make it much easier to organize everything. When you enter the exact location of a particular object into your electronic inventory system, you'll be able to include information about where the object is in relation to a particular lane.